The Ultimate Guide to Golf Event Management - Partaake

1. Choose the Right Format and Field Size

Before you book anything, start with a clear vision. Are you planning a casual scramble, a competitive best ball tournament, or a fundraising outing?

• ‍Scramble: Great for fundraisers, company outings, and large groups with mixed skill levels.‍
• Shamble or Best Ball: Better for more experienced or competitive players.‍
• Field size: Plan for 60 to 144 players depending on course capacity and your goals.
  

Not sure which format fits? Partaake offers a free quiz that recommends the best format based on your goals and player type.

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2. Book Your Golf Course Early

Golf courses can book out months in advance, especially for popular weekend mornings or charity-friendly Fridays. Once you know your preferred date range:

• Search within a reasonable geographic radius
• Email 3 to 5 courses with your headcount and ideal dates
• Ask about tournament pricing, cart availability, food packages, and rain policy
  

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3. Streamline Registration and Payment

This is where most organizers get bogged down. Avoid collecting Venmos, chasing checks, or juggling spreadsheets.

With Partaake, you can:

• Collect RSVPs and payments in one place
• Let players pay individually, in groups, or manually (via Venmo, Zelle, cash, etc.)
• Set your own cancellation policy with automatic refund logic
• Track payment status and send reminders automatically
  

No more awkward payment follow-ups or guessing who’s actually in.

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4. Use Software Built for Golf Events

Generic event tools fall short when it comes to golf. Partaake was built by golfers, for golfers - with features made for real-world events.

You can:

• Create a custom-branded event website in minutes
• Manage waitlists and player group sign-ups
• Use our pairings manager to drag and drop players into pods or foursomes
• Generate a schedule and FAQs with AI
• Showcase event sponsors and track donations
  

Everything is centralized in one dashboard so you’re not bouncing between spreadsheets and inboxes.

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5. Prioritize the Player Experience

Player satisfaction = repeat participation.

Here’s how to create a smooth experience:

• Publish pairings, start times, and FAQs on your event site
• Send automated reminders before the event
• Use Partaake’s digital check-in tool on-site
• Let attendees upload and view event photos
• Broadcast last-minute updates via email (SMS coming soon)
  

You’ll look organized and professional—even if it’s your first time running an event.

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6. Wrap Up the Right Way

After the final putt drops, your job isn’t quite done. Follow up with:

• Send a thank-you email (schedule it in Partaake)
• A link to photos or contest winners
• A quick feedback survey to improve next time
  

And if it’s a repeat event, Partaake lets you duplicate the entire setup - pairings, pricing, registration settings, and more — so next year’s version takes minutes, not hours, to relaunch.

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Final Thoughts

Planning a golf event doesn’t have to be stressful. With the right tools and a clear plan, you can host a successful, professional event that people remember (and ask to join again).

Partaake is your partner in smarter golf event planning—from registrations and payments to day-of check-in and post-round follow-up.

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