The Ultimate Guide to Golf Event Management - Partaake

1. Start with the Right Format and Field Size

Before booking anything, decide what kind of event you’re running. Is it a casual scramble for beginners, a competitive best ball tournament, or something in between? Your format should match the skill level and vibe of your participants.

• ‍Scramble: Great for fundraisers, company outings, and large groups with mixed skill levels.‍
• Shamble or Best Ball: Better for more experienced or competitive players.‍
• Field size: Plan for 60 to 144 players depending on course capacity and your goals.
  

Not sure which format fits? Partaake offers a free quiz that recommends the best format based on your goals and player type.

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2. Lock in Your Venue Early

Golf courses can book out months in advance, especially for popular weekend mornings or charity-friendly Fridays. Once you know your preferred date range:

• Search within a reasonable geographic radius
• Email 3 to 5 courses with your headcount and ideal dates
• Ask about tournament pricing, cart availability, food packages, and rain policy
  

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3. Streamline Registration and Payment

This is where most organizers get bogged down. Avoid collecting Venmos, chasing checks, or juggling spreadsheets.

With Partaake, you can:

• Collect RSVPs and payments in one place
• Let players pay individually, in groups, or manually (via Venmo, Zelle, cash, etc.)
• Set your own cancellation policy with automatic refund logic
• Track payment status and send reminders automatically
  

No more awkward payment follow-ups or guessing who’s actually in.

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4. Use Tools Built for Golf-Specific Logistics

Generic event tools fall short when it comes to golf. Partaake was built by golfers, for golfers - with features made for real-world events.

You can:

• Create a custom-branded event website in minutes
• Manage waitlists and player group sign-ups
• Use our pairings manager to drag and drop players into pods or foursomes
• Generate a schedule and FAQs with AI
• Showcase event sponsors and track donations
  

Everything is centralized in one dashboard so you’re not bouncing between spreadsheets and inboxes.

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5. Don’t Forget the Player Experience

Players care about pace, clarity, and fun. Here’s how to deliver:

• Publish FAQs, pairings, and the schedule directly on your event site
• Send automated reminders the day before
• Use our built-in check-in tool to streamline arrivals
• Let attendees upload photos to a shared album
• Send updates or last-minute announcements via email blasts (SMS coming soon)
  

Partaake helps you make the day feel professional - even if it’s your first time running an event.

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6. Wrap It Up With a Thank You

After the final putt drops, your job isn’t quite done. Follow up with:

• A thank-you email (you can schedule this inside Partaake)
• A link to photos or contest winners
• A quick feedback survey to improve next time
  

And if it’s a repeat event, Partaake lets you duplicate the entire setup - pairings, pricing, registration settings, and more — so next year’s version takes minutes, not hours, to relaunch.

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Final Thoughts

Golf event management comes with a lot of moving parts, but it doesn’t have to be a logistical nightmare. With the right tools, clear communication, and a little preparation, you can host an event that players remember for all the right reasons.

Looking for a smarter way to run your next event? Partaake was built to help organizers like you stay in control, save time, and look like a pro. Try your first event for free - no credit card required.